BookTraq helps dealership accounting teams improve Excel workflows, document procedures, and prepare practical AI-assisted review with people responsible for the decisions.
Your team has Copilot. Or Claude. Or Gemini. AI tools are useful, but they do not automatically understand lender statements, DMS exports, GL mappings, or month-end accounting routines.
A license by itself is not a workflow.
The real work is teaching AI your context: your DMS platform, your lender formats, your GL structure, your workflows. Without that context, AI output needs heavy review. In accounting, that means the workflow must be designed carefully.
BookTraq brings dealership accounting context to the setup work: reconciliation logic, exception handling, file structure, review notes, and repeatable close procedures.
We organize lender context, DMS export documentation, and GL mapping guides so your staff can test AI-assisted review against clear accounting rules.
We build and test the prompts your staff actually uses. Structured workflows that plug into your existing processes, not a new app nobody asked for.
Your team learns how to work with AI as a tool, not a replacement. Role-based sessions covering exactly what your AI can do for your dealership type and lenders.
The goal is not novelty. The goal is to organize existing back-office knowledge so people, files, spreadsheets, and AI tools work from the same context.
Context documents, prompt libraries, and procedures to support human review of reconciliations, factory billing, and exception follow-up. Your accounting team checks the output and approves any accounting action.
Your dealership's operational expertise organized into a structured, searchable knowledge base: procedures, account mappings, lender profiles, and reconciliation rules in formats both people and AI tools can read.
A clean, organized file structure designed from the ground up for AI interaction. Properly tagged documents, consistent naming, Markdown knowledge files layered over standard Excel and Word. The foundation that makes everything else work.
A possible starting workflow is a document-presence checklist for a deal jacket. Begin with synthetic or redacted samples and an agreed list of required documents. Any AI-assisted checklist needs staff verification; it does not verify identity, detect fraud, or establish legal compliance. Agree data handling and approved tools before using customer documents.
Input: Synthetic or redacted sample documents + agreed checklist
Assisted review: Draft document-presence checklist
Output: Staff-verified checklist and follow-up items
BookTraq focuses on the details of dealership accounting: lender statements, GL exports, reconciliation rules, and exception follow-up. Explore the FloorTraq and ReconTraq demos to see the workflow approach, then discuss what fits your office. A demo is a preview, not a promise that your files or process are already supported.
Every dealership is different. Tell us about your back office and we'll scope an engagement that fits.
AuditTraq consulting helps structure close checklists, evidence libraries, and review handoffs in your existing Microsoft 365 and SharePoint environment. It supports audit readiness, not CPA audit or assurance services.
Ready to make AI more useful for dealership accounting?
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